Legals

Ajilon and its related entities (including, but not limited to entities in the Adecco group of companies), its directors, employees, consultants, or other individuals in any way associated with Ajilon and its related entities (herein referred to as "we"), disclaim any liability for the information contained on this website. We advise you not to reply on any information contained in this website (including, but not limited to financial information such as past performance of financial forecasts) for the purposes of making commercial decisions, and we decline any responsibility for inaccurate, incomplete, or outdated information that may be posted on this site, and expressly disclaim liability for errors or omissions in its contents. Should you require information from us for commercial purposes of any kind, we invite you to contact us at our registered address.

This site may contain links to third party sites from time to time. We have not reviewed materials or information posted at websites linked or linking to this site, and therefore, we disclaim any responsibility for the contents of such sites. Likewise, our linking to a third party website should not be interpreted as a form of endorsement or recommendation for the products or services offered on the third party's site in question.

Our Privacy Policy

Ajilon is committed to ensuring the privacy of your information and we understand how important the privacy of your personal information is to you. As such, Ajilon is purposeful in our compliance with the Privacy Amendment (Private Sector) Act 2000 and the privacy provisions of all applicable legislation.

This Privacy Policy covers all personal information held by Ajilon, that is, information, or an opinion, about an individual, whose identity is apparent, or can be reasonably ascertained, from the information or opinion. The policy also covers personal information that we have sourced from third parties.

The privacy provisions affecting private sector organisations came into effect on 21st December 2001 and the National Privacy Principle (NPP) Legislation applies to Ajilon. The main aim of NPPs is, as far as possible, to establish a nationally consistent approach to the handling of personal information. NPPs aim to ensure that organisations that hold information about individuals, handle and manage that information responsibly. They also give individuals some control over the way in which information about them is handled.

Objective

This Policy covers Ajilon, a trading name of its legal operating company Ajilon Australia.

The objective of this policy is to outline Ajilon's commitment to ensuring the adherence of the National Privacy Principles established by the Privacy Amendment (Private Sector) Act 2000.

National Privacy Principles

The ten National Privacy Principles (CPPs) that Ajilon adheres to are briefly summarised below.

NPP 1 - Collection

An organisation's collection of personal information must be necessary, fair, lawful and not intrusive. Where information has been collected, the organisation, must advise that person the identity and contact details of their organisation, the purpose of collection, the types of organisations such information is usually disclosed to, any law that requires the information to be collected and what happens (if anything) if the person does not give all or part of the information. Where practicable, the organisation should only gather information from the individual concerned and where it cannot, it must make reasonable effort to ensure the individual is aware of the previously mentioned matters.

NPP 2 - Use And Disclosure

An organisation should only use or disclose information for the purpose it was collected unless the person has consented, or the secondary purpose is related to the primary purpose and a person would reasonably expect such use or disclosure, or the use is for direct marketing in specific circumstances, or in circumstances related to public interest such as law enforcement and public or individual health and safety.

NPP 3 - Data Quality

An organisation must take reasonable steps to make sure that the personal information it collects, uses or disclosed is accurate, complete and up to date.

NPP 4 - Data Security

An organisation must take reasonable steps to protect the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure.

An organisation must take reasonable steps to destroy or permanently de-identify personal information if it is no longer needed.

NPP 5 - Openness

An organisation must have a policy document outlining its information handling practices and make this available to anyone who asks.

An organisation must take reasonable steps to let any requesting person know what type of personal information it holds, for what purpose and how it collects, holds, uses and disclosed that information.

NPP 6 - Access And Correction

Generally speaking, an organisation must give an individual access to personal information it holds about the individual on request. Qualifications of this principle and detailed in the Privacy Amendment (Private Sector) Act 2000.

NPP 7 - Identifiers

Generally speaking, an organisation must not adopt, use or disclose an identifier that uniquely identifies an individual and that has been assigned by a Commonwealth government 'agency', such as a Tax File Number, Medicare Number or Drivers Licence Number. Qualifications of this principle are detailed in the Privacy Amendment (Private Sector) Act 2000.

NPP 8 - Anonymity

Organisations must give people the option to interact anonymously whenever it is lawful and practicable to do so.

NPP 9 - Transborder Data Flows

An organisation can only transfer personal information to a recipient in a foreign country in circumstances where the information will have appropriate protection consistent with the NPPs, or where the information owner can practicably provide consent, or the transfer is necessary for the implementation, performance or conclusion of a contract.

NPP 10 - Sensitive Information

An organisation must not collect sensitive information unless the individual has consented; it is required by law - or in other special circumstances, for example, the collection is relating to health services provision and individual or public health and safety. Qualifications of this principle are detailed in the Privacy Amendment (Private Sector) Act 2000.

When Do The NPPs Apply?

New information collected from the 21st December 2001, is subject to compliance with all ten (10) NPPs as listed above.

Existing information only needs to apply to NPP 4 (Data Security), NPP 5 (Openness), NPP 7 (Identifiers), and NPP 9 (Tranborder Flows).

Arrangements For Privacy Compliance

The organisational arrangements for privacy compliance in Ajilon is the responsibility of the National Contracts and Quality Manager of Ajilon, email This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Collection Of Information By Ajilon

Ajilon obtains most of the personal information about potential personnel from them directly. Normally, when they apply for an engagement, or career management opportunities, they will provide us a resume of their skills and experience. In some cases, we may also request the potential personnel to perform a skills and/or behavioural analysis to determine their skill set and suitability to a position. We may also seek personal information from any quoted referees.

Ajilon endeavours to advise individuals of the purposes for which their personal information is collected, and of those third parties to whom the information is usually disclosed.

If we collect personal information, in particular sensitive information, (as defined under the Act), we will treat it with the utmost security and confidentiality. We will ensure that it is not collected for any purposes, other than those for which we have obtained the individual's consent, unless the law requires otherwise, or other exceptional circumstances prevail as described under the Act.

Where an individual chooses not to provide requested information, we will advise that individual of what impact this non-disclosure may have. For example, withholding certain information may affect the individual's success in gaining a position.

Type Of Information Held By Ajilon

Personal information collected and held by Ajilon usually falls into the following categories:

The personal information collected in the course of the hire, training and personnel's ongoing management process including information collected and recorded from the practice of reference checking and personnel care programs, including emergency contact details, skills, training, address, engagement preferences, work history, performance history.

• All personal information that is normally required to be transferred between an employee and employer where that person is an employee of Ajilon, including but not limited to tax file number, banking details and information that might be relevant to a workers compensation claim.

• All personal information that is normally required to be transferred between personnel and a Client in the context of an engagement relationship.

• Information obtained to assist in managing client and business relationship.

• Information submitted and obtained from personnel and other sources in connection with applications for training and/or re-skilling programs.

Ajilon only seeks to collect sensitive information when it is necessary for a client assignment or if required by law, if necessary, in connection with a legal or equitable claim. In such cases, we would only do so with the consent of the individual.

Purposes For Which We Hold Personal Information

• Engagement Operations

• Training

• Skills, Capability and Work History

• Client and business relationship management

• Marketing

• Performance

• Payroll

• Superannuation

• Health & Safety

• Obtaining your consent and disclosure

We may disclose personal information provided to us for which it is primarily held or for a related secondary purpose. We will seek consent in writing or over the phone.

To facilitate our efficient use of your information, and to provide you with the best career management opportunities, it may sometimes be necessary for Ajilon to disclose your information to third parties. However, this disclosure will only occur in the following circumstances:

To Other Personnel Or Agents

From time to time we may request other personnel or engage other companies and individuals to perform functions on our behalf. Examples may include, administrative functions associated with our business activities. Such parties will have access to only that personal information required by them to perform the activity, and will only do so by adhering to our Privacy Policy, and may not use such information for any other purposes.

Where Required By Law

In certain circumstances we may be required by law to disclose your personal information, for example, where disclosure is ordered by a Court, or subpoenaed in relation to third party litigation. We also reserve the right to choose to disclose your information to law enforcement agencies in circumstances described in the National Privacy Principles and other applicable laws and regulations, including for the purpose of investigating alleged contraventions of the law.

With Your Consent

Other than as outlined above, we will endeavour to provide you with notice when we wish to provide personal information about you to third parties, and provide you with the opportunity to choose not to share that information.

Unauthorised disclosure or access

Ajilon is committed to protecting the privacy of individuals, therefore we will view unauthorised disclosure of, or access to, personal information by our employees, or other personnel, as a serious breach of this policy. Appropriate action (which may include disciplinary or legal action) will be taken in such cases.

Security

Ajilon aims to protect the personal information that it collects. Personal information will be managed confidentially and securely and destroyed appropriately when no longer required.

We will monitor and implement appropriate technical advances or management processes, to safeguard personal information.

Data Quality

Ajilon will take all reasonable steps to ensure that the data we collect, use or disclose is accurate, complete and up to date, and has been obtained directly from individuals or other reputable sources.

Emails

Ajilon may save any email that you send under the following circumstances:

• If Ajilon believes that it has a legal requirement to do so

• Where an individual has sent resumes and other associated personal information for the purpose of seeking or processing an engagement with Ajilon

• Where the email is related to the ongoing management of the individual as a member of personnel

• Where the email is related to a Client engagement or relationship

• Where the content of the email is suspected to threaten security or is in breach of Ajilon's policies and/or standards

Questions about this Policy or in relation to your personal information

If you have any questions regarding this Policy Statement or in regard to your personal information, please send an email to our National Contracts and Quality Manager at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

We will respond to your query as quickly as possible, but not more than 14 days after it has been received.

Requesting Deletion Of Current Personal Data For Potential Personnel

If you wish to have your current personal details deleted from Ajilon's internal systems and databases, then please send an email to our National Contracts and Quality Manager, This e-mail address is being protected from spambots. You need JavaScript enabled to view it . with "delete my personal details" in the subject line, with your full name and telephone number. This will be performed with 14 days of receiving your request and there is no charge.

Complaints Resolution

Step 1:

The handling of personal information is of extreme importance to Ajilon. We have tranined our employees and built our systems with quality controls to ensure we handle personal information with confidentiality and care.

If personnel or potential personnel have a complaint about how the company is handling their personal information they should direct that complaint to our National Contracts and Quality Manager, email This e-mail address is being protected from spambots. You need JavaScript enabled to view it . We will respond to your query as quickly as possible, but not more than 28 days after it has been made.

Step 2:

If an individual is not satisfied with the response or outcome of the enquiry, they should raise the complaint and our response to it with the Office of the Federal Privacy Commissioner. Check the official website www.privacy.gov.au for information and to download a complaint form. You can also call the Privacy Hotline during office hours on 1300 363 992 to speak with an Enquiries Officer or email any questions to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

The Federal Privacy Commissioner, who is also the Code Adjudicator, is responsible for accepting, investigating and making a decision on a complain under the Recruitment Industry Privacy Code.

This Privacy Statement may be updated from time to time. We encourage you to check this Privacy Statement regularly.